All-in-one Bar Inventory Management System for VenuesÂ
Stop Guessing. Start Stocking Your Bar Perfectly, Every Event.Â
The only bar management platform built specifically for event venues, caterers, and mobile bar services. Optics tracks what you pour and turns it into real event-level reporting you can act on - so forecasting, ordering, and inventory get done in minutes, not hours.
Your bar program deserves better than a spreadsheet.
If you're like most, you're running your bar program on gut feeling. You're guessing how much you'll serve at an event, entering counts into a clunky Excel sheet that leads to user error no matter who's using it, and still doing full house counts every week just to check whether that spreadsheet is even telling you the truth.
EVENT- LEVEL DATA, BUILT IN
Every event adds to your history. Optics reports on guest count, seasonality, and product consumption for every event — so you understand your numbers and walk into the next one prepared, not guessing.
PLAN AND STOCK WITH CONFIDENCE
The more events you run through Optics, the better you know what actually sells, what doesn't, and how much you really go through.Â
ORDERS DRAFTED FOR YOU
Optics drafts your next order from real inventory, expected consumption rates, and product mix. Review it, adjust anything, approve it. Time it to your delivery schedule so nothing sits on your shelf longer than it has to.
LESS TIME, MORE PROFIT
Cut hours of manual counting and guesswork, and stop overstocking or running short, event after event.
CATERERS
Built for the people pouring at events, by people who do.
Most inventory systems are built for bars and restaurants ringing in drinks all night, every night, backed by an expensive POS. None of them are built around what actually matters to a venue: the individual event. Optics understands the variables — event type, open bar consumption rates, product popularity, seasonality — that shape how you order and stock. And once the event is over, we'll show you real usage and consumption data, so you have insight to plan for your next.
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Optics wasn't designed by a POS company with a clunky events feature bolted on as an afterthought. It was built by venue owners who ran their bar program on Excel for years and knew there had to be a better way than broken cells, miscounts, and orders that were too much, not enough, or not in time.
WEDDING & EVENT VENUES
Price open-bar packages that protect your margin, and walk into every weekend knowing the bar is covered. Never miss an order deadline, scramble for a last-minute liquor run, or play storage Jenga with product you didn't need.
MOBILE BAR SERVICES
Plan and stock based on the event's actual details, guest count, hours, bar style, so the truck only carries what tonight needs. No more hauling half a bar back and forth because you panic packed.
Add a beverage package to any event without guessing. Optics prices it from your real costs, forecasts what the day needs, and tells you exactly what to pull, so bar service adds margin instead of eating into it.
PRICING & PACKAGES
Build Packages With Real Profit
Optics shows you the true cost of an open bar package before you quote it: cost per drink, cost per person, and your estimated margin.
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Live cost and margin math as you build, based on product popularity, ideal cost of goods sold, and hours of service
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Audit pricing anytime - Optics flags pour cost increases and suggests updated package pricing, so rising costs never quietly eat into your margin
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Build and save signature cocktail recipes, so you know your cost per drink for upgrades or package enhancements
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Create or add your bar packages as templates once, then apply them to any event in a click.Â
RECIEVING & INVENTORY
 Every Order Tracked Back to the Shelf
Optics doesn't stop at a recommendation. Every order gets tracked from placed to delivered to counted, so you always know what's actually on hand and what’s on the way.
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Deliveries checked in against the order, so missing or wrong items aren't a surprise later
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Know exactly who checked in each delivery, no more guessing who signed off
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Multiple team members can count house inventory at once, cutting count time in half
Optics connects your stock list, bar packages, inventory, and event reporting into one system.
No re-entering numbers. No disconnected spreadsheets.
FROM FIRST QUOTE TO LAST CALL
REPORTS & INSIGHTS
Every Event Improves Your Next Order
Close out an event and get a full summary report broken down by total cost, drinks served, average drinks per guest, profit margin, and product split.Â
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Planned versus poured comparison, per event
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Event Summaries surface issues like overpouring or underpricing before they become patterns
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Monthly Overview: total events, drinks served, product breakdown, revenue, profit, margin, COGS%, and popular packages - all in one snapshot
FEATURES
FORECASTING & SMART ORDERING
Orders Built From Your Event Calendar
Get a precise list of what to order and when. Place orders from anywhere, and see every upcoming event that falls within your next delivery window at a glance. Review the numbers, adjust anything, approve.
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Suggested starting counts for every event, based on consumption rates, popular products, and your event history, so you're never guessing what to pull​
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One clear, consolidated order per distributor you can use to order from anywhere
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Never miss an order deadline: the Order Report is built around each distributor's actual delivery days and lead time
Your week with Optics
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Add Your Upcoming Events
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In a few clicks, create an event and enter the details. Optics turns it into a forecast and suggested order based on your house inventory and consumption data.
Order, Receive, and Track
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Review the suggested numbers, approve or edit to get one consolidated order per distributor - built from your upcoming event calendar. Log deliveries against the order, on desktop or phone, and they roll straight into on-hand inventory.
Print and Pour
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Print bar details for your team to access only relevant details for that event. From bar selections to timing and event specific notes - down to the recipe, glassware, and garnish.
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Count and Close
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Enter starting and ending inventory for the event. Review the Event Summary, then Optics automatically applies the event’s usage back to house inventory, eliminating the need for a full house count after a busy weekend.
Check in deliveries & take inventory counts from your phone.
Staff scan a QR code to sign in, then choose to check in a delivery or enter a count. No login screens, no hunting for the right page, just scan and go. Enter an event's starting and ending inventory without touching anything else in the system, so bar staff can move fast without needing to understand the full platform.
Full-featured on desktop for owners and managers · a fast, phone-friendly view for staff behind the bar
PRICING
Flexible plans that pay for themselves with the labor saved on just one house count a month
MONTHLY PLAN
$160Â / mo
Included Tools & Features
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Stock List
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House InventoryÂ
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Quick Order Estimator Â
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Package Templates + Pricing Calculator
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Recipes: Signature Cocktail Builder
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Order PlannerÂ
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Event Inventory - Unlimited Events
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Event Level ReportingÂ
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Detailed Monthly ReportingÂ
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Trend Forecasting
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Manager DashboardÂ
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Distributor Profiles & Schedules
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Modifiers + Custom Forecast SettingsÂ
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Mobile Friendly Portal for Receiving Inventory, Entering Starting & Ending Inventory
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Unlimited Users + Expanded User Roles
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Onboarding Training CallÂ
ANNUAL PLAN
$132Â / mo
(Save 20%)
Included Tools & Features
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Stock List
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House InventoryÂ
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Quick Order Estimator Â
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Package Templates + Pricing Calculator
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Recipes: Signature Cocktail Builder
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Order PlannerÂ
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Event Inventory - Unlimited Events
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Event Level ReportingÂ
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Detailed Monthly ReportingÂ
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Trend Forecasting
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Manager DashboardÂ
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Distributor Profiles & Schedules
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Modifiers + Custom Forecast SettingsÂ
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Mobile Friendly Portal for Receiving Inventory, Entering Starting & Ending Inventory
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Unlimited Users + Expanded User Roles
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+ 2 Onboarding Training Calls
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+ Dedicated Account Rep
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+ White Glove Onboarding